Lettings - Overview
- A prospective tenant can be linked to a property and a new let created.
- This automatically generates events in the diary based on the parameters set when Aspasia is configured.
Progression to Let
- Key milestones can be set and customised.
- Action history recorded for future reference.
- Referencing details and tenancy verification procedures to allow authorised staff to vet information entered at branch level before tenancy goes live.
- Unlimited progression notes and other details fully recorded against records.
- Full financial records, all transactions can be viewed on demand. Ability to receive branch payments.
- Add/modify charges, full reporting ability.
- Tenancy summary page and tenancy file front cover sheet can be produced from system.
Property Management
- Aspasia has a full action history and task management aspect.
- Full supplier and contact database. Surveyors, solicitors, DEA's, inventory clerks, plumbers, etc.
- Gas and electricity safety checks.
- Mid term inspections.
- Contractor works orders, management and payment.
- E-mail suppliers/contractors.
- Renewal administration.
- Arrears management.
- Termination administration.
- All documents are linked to individual records.
- Full scanning of related documents.
- Mail merge of names and addresses to standard letters to avoid re-keying.
Client Accounting
- Aspasia's powerful web based client accounting and property management functionality offers organisations the opportunity to re think how they can do business more profitably.
- Tenant Receipts/Batch Processing - Process tenant receipts such as rent, deposits, etc. either individually or in batches.
- Landlord Receipts - Monies received from landlords to cover items such as excess maintenance costs.
- Branch Payments - Enter and manage payments at branches as they are made and cleared.
- Pay Landlords (including batch processing) by Statement Production.
- Pay Tenants (Deposit Release).
- Payments from Deposits Held.
- Pay Contractors.
- Pay Agency Charges.
- Pay Inland Revenue.
- Produce NRL Tax Returns.
- Cheque Run.
- Cheque Payments Schedule - Shows all payments yet to be made.
- Tenant Ledgers.
- Landlord Ledgers.
- Contractor Invoices - Post contractor invoices against appropriate property or tenancy records.
- Miscellaneous Charges.
- Refunds and Credits.
- Bank Reconciliations - Flags payments made and received as reconciled against bank statements.
- Transfer Funds - Move holding deposit from one tenancy to another.
- Create BACS Files.
- Company Let Invoicing.
- Reconcile Transactions.
- Create Holding Accounts.
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