Aspasia provides a complete environment for managing applicants, recording anything necessary and automatically matching their requirements to properties in the database. Having found suitable properties, communication with the applicant can be undertaken by traditional mail, e-mail, SMS Text Messaging or telephone as desired.

Applicants viewing the agency web site can provide their details which are then automatically recorded in the main system together with a trace of the selection criteria they used to search for properties. No double entry of applicant details is required. All such information is permanently stored in the database and is used on a continuous basis to be automatically matched with suitable properties as they become available to let.

Functionality available

• Add/Update (includes optional Post Coding software).
• Attach existing people/addresses to avoid duplicate data entry.
• Refer with notes to Financial Services consultant.
• Can be assigned to multiple Negotiators within the same or different sites.
• Automatic action history.
• Full administrative record keeping ability.
• Automatically stores full search criteria.
• On demand matching to available properties anywhere within the organisation irrespective of site location if required.
• Match results can be e-mailed, mailed or stored for bulk mailing at the end of the day.
• Easy arrangement of single or multiple viewings.
• Automatic filtering and storing of applicants who enquired through web site including property search criteria.
• Recording and retrieval of notes at any stage.
• Automatic archiving (after manual scanning) of all applicants without activity over prescribed period.
• Handles all the administration involved with branch payments.

Reports

• Applicant Register - Full details of all applicants who can be selected by a combination of several search criteria.
• Applicants Source - Full details of all applicants and how they came into contact with the company.
• Withdrawn Applicants - Details of applicants no longer looking for a property.
• Other reports allow the identification of applicants and the display of related information in a host of different ways.

Branch Payments

Aspasia allows lettings negotiators in branches to process locally all necessary payments made by applicants. These are then verified centrally or by another person with appropriate authority in the same location.